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Join us as Administrative Officer

BrusselsFull time

An administrative talent to work closely with other team members in a dynamic environment to take care of administrative services for intellectual property rights (IPR) including, but not limited to renewal of patents, follow up and completion of corresponding procedures and related services. You provide support to attorneys and other departments in preparing, creating and maintaining documents that are relevant to perform those activities. You follow up with our clients and aspire to an excellent customer experience.

Job description

  • You will handle administrative tasks with respect to patent renewals for the entire Gevers group.
  • You will manage correspondence with authorities and agents regarding those procedures.
  • You will work according to deadlines and internal service level agreements
  • You will check and verify databases and official documents to ascertain the accuracy of information.
  • You will be invoicing, according to internal guidelines and timelines.
  • You will correspond with clients, following-up on instructions and assisting them with questions.

What we offer

  • Full-time contract for an indefinite period;
  • Attractive salary package supplemented by non-statutory benefits:
    • Meal vouchers
    • Eco-vouchers
    • Sports and culture vouchers
    • Reimbursement for commuting
    • Arrangement with public transport (NMBS) through third-party-payer system
    • Group and Hospitalization Insurance
    • Flexible Income Plan
    • Working in our office in Pegasus Park in Diegem

What we expect

  • A degree, preferably in an Administrative Orientation / Office Management / Languages
  • Excellent command of French and English, written and oral. Knowledge of Dutch is a plus
  • Proficient in MS Office, internet, e-mail and database management
  • Discrete and able to handle confidential matters
  • Customer centric
  • Solution oriented
  • An eye for administrative and legal detail
  • Sense of responsibility and accuracy
  • Able to work alone but also a team player
  • Eager to learn and flexible
  • Resilient and able to cope with tight deadlines
  • Motivated with a positive attitude.

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Working at GEVERS

GEVERS is the workplace to be if you’re passionate about IP and are ambitious to keep on growing. How do we make the difference, not only for our clients but also for our colleagues? Here’s how:

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Grow to your own fullest potential

We are a company filled with opportunities. Seize them and discover that there is no limit to your growth here. We love to give you all the support you need, mentor and coach you, so that you can progress at your own pace.

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Work with diverse clients in different sectors

From fashion to automotive, from finance to food. Our client portfolio stretches out across the most diverse sectors, sectors in which we feel perfectly at home. Sectors in which we know how to excel with our expertise.

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Become a pioneer in the world of IP

We’ve already been around for more than 125 years, making us pioneers in various groundbreaking IP matters. We are in the front row, eager to innovate and take the lead. In order to do so, we need people who love to do the same.

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Work in a company with participative ownership

From 2023 on, GEVERS is 100% owned by its own professionals. It makes our company more open than ever, ensuring that all levels of management are approachable and that we, as colleagues, are even more closely involved.

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Be part of a warm company with international allure

Started as a family company, family values are intertwined with our culture, regardless of our international growth. We take care of each other, celebrate successes as a team, blow off steam together and create a healthy working environment for everyone.

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Share your expertise and learn from others

We encourage people to work together instead of competing. We have our own GEVERS Academy, organize internal attorney meetings, workshops, and training, in order to broaden and share our knowledge. Our world never stands still, so neither should we.


GEVERS is a leading partner in the protection of intellectual property. We support pioneers and ensure their ideas can continue to flourish. Provide businesses with legal advice and support them in the most diverse IP matters.

At GEVERS, we are Promoters of Progress. We support our clients with all their IP needs, but also each other in reaching our own goals and ambitions. In reaching targets or milestones as a group.

Discover more about GEVERS
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